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Mandatory Comprehensive Testing of Employees



Information for those being tested at their workplaces (employees, self-employers, legal entity board members and representatives)

Essential information

The testings have to be carried out twice in a week, or every 3 to 5 days using a rapid antigene self-test kit provided by the employer (self-employers have to provide the kits by themselves).

The particular testing days will be set up by the employer.

Important: The positive result of such a test does not constitute a basis for the certificate of having survived a COVID-19 infection. The certificate can be generated only based on a positive PCR test result.

Who has to get tested

All persons participating on work process organized by an employer - employees, self-employers, legal entity board members, volunteers, contract-based or agreement-based workers...

Who does not have to get tested

Persons not meeting others (except those being their household members as well) at their work locations (e.g. remote workers, those working alone outside, etc.)

Furthermore, the obligation to undergo a test does not apply to persons belonging to any of the groups stated above, if they prove having:

  • undergone a rapid antigene test with a negative result carried out by a health service provider (sampling/testing site, GP) in the last 24 hours prior to the supposed testing date
  • undergone a RT-PCR test with a negative result carried out by a health service provider (sampling/testing site, GP) in the last 72 hours prior to the supposed testing date
  • undergone this mandatory testing at their other workplace; the person has to prove that to his/her employer whose workplace he/she will not undergo the testing at using a declaration issued by the employer from the other workplace stating that the testing has taken place as well as its result

When a person refuses to get tested

Persons having refused to get themselves tested will be immediately reported to the local public health service (Czech: krajská hygienická stanice) by their employer.

Furthermore, an obligation to

  • wear a FFP2 class respirator or a similar respiratory tract protection article without exhalation valve and with at least 94% filtering ability during their entire stay at their workplace
  • maintain a safe distance of at least 1.5 meters from others (if possible given the characteristics of the work)
  • consume meals and beverages separated from others (while consuming, the obligation to wear a respiratory tract protection article does not apply); the employer is obligated to ensure reducing meeting those who have refused to get themselves tested with others to the least possible extent

applies to them.

When the test turns negative

The employee may enter his/her accustomed working mode again, provided he/she will adhere to epidemic measures (maintaining a safe distance, wearing a respirator, sanitizing his/her hands).

When the test turns positive

1. Please notify your employer about this and talk with him/her whether he/she could issue an electronic sick note (Czech: eNeschopenka) for you. Since the employer is obligated to enter this into the sick employee reporting system, please make sure that he/she could gather all necessary information from you.

2. Leave your workplace and adhere to the quarantine rules.

3. Await a text message stating that you have been quarantined for 5 days (the electronic sick note is valid for the same period).

The wording of the message when quarantined with the sick note issued:

Pro Alexandr B. (r.n. XXXX): Na zaklade pozitivniho vysledku AG testu v zamestnani vam byla vystavena eNeschopenka od DD.MM., cislo 108795182111110089. Ukonceni eNeschopenky provede KHS. Dodrzujte pravidla KARANTENY dle https://covid.gov.cz/tz do DD.MM. vcetne. V nasledujcich 5 dnech noste respirator. Projevi-li se u vas priznaky onemocneni, kontaktujte sveho lekare a podstupte PCR test. Dekujeme, KHS

("To Alexander B. (DOB XXXX): Based on a positive result of an antigene test that has taken place at your workplace, an electronic sick note #108795182111110089, effective from DD.MM., has been issued for you. The sick note will get terminated by your regional public health service office. Please do adhere to the quarantine rules at http://covid.gov.cz/tz until and including DD.MM. Do wear a respirator during the following 5 days. Should symptoms of an infection manifest themselves in you, please contact your GP and undergo a PCR test. Thank you, Czech Public Health Service")

The wording of the message when quarantined without the sick note issued:

Pro Alexandr B. (r.n. XXXX): Mel/a jste pozitivni vysledek AG testu v zamestnani. Dodrzujte pravidla KARANTENY dle https://covid.gov.cz/rk do DD.MM. vcetne. V nasledujcich 5 dnech noste respirator. Projevi-li se u vas priznaky onemocneni, kontaktujte sveho lekare a podstupte PCR test. Dekujeme, KHS

("To Alexander B. (DOB XXXX): Your antigene test that has taken place at your workplace has resulted positive. Please do adhere to the quarantine rules at https://covid.gov.cz/rk until and including DD.MM. Do wear a respirator during the following 5 days. Should symptoms of an infection manifest themselves in you, please contact your GP and undergo a PCR test. Thank you, Czech Public Health Service")

Important:

  • You will get the message on the day following the day your employer has entered your information into the sick employees reporting system at the latest (i.e., you may experience a delay if your employer does not enter your information in time)
  • The day of the testing counts as day 0 and the quarantine lasts from day 1 to day 5, i.e. if a test carried out on Monday turns positive, the quarantine (and, if issued, also the electronic sick note) will get terminated on midnight from Saturday to Sunday.
  • even if you get the message at the day after the testing, the sick note will be effective retroactively from the day the testing has taken place
  • the sick note as well as the quarantine will get terminated automatically when the 5 days have elapsed

The wording of the message informing you about the termination of the sick note:

Pro Alexandr B. (r.n. XXXX):  vase eNeschopenka byla DD.MM. ukoncena. V pripade zdravotnich potizi se obratte na  praktickeho lekare. Dekujeme, KHS

("To Alexander B. (DOB XXXX): Your electronic sick note has been terminated on DD.MM. In case of any health problems please contact your GP. Thank you, Czech Public Health Service")

Should symptoms of an COVID-19 infection manifest themselves in you when quarantined:

  • Contact your GP, he/she will assess the symptoms and, if necessary, issue a PCR test referral. If the PCR test results negative, your symptoms probably belong to another disease and you should discuss any further actions with your GP.

If the PCR test results positive, you will get the following message informing you about the necessary isolation for the following 5 days:

Pro  Alexandr B. (r.n. XXXX): bylo u vas potvrzeno onemocneni covid-19. Vyplnte sebetrasovani na https://covidlab.cz (kod 3pr-999-1zc) a informujte osoby, se kterymi jste byl/a v uzkem kontaktu behem dvou dnu pred projevem priznaku nemoci nebo pred testem. Dodrzujte pravidla IZOLACE dle pokynu na https://covid.gov.cz/poz do DD.MM. Pote po dobu 5 dnu pri kontaktu s dalsimi osobami noste respirator (deti do 15 let rousku). Kontaktujte sveho lekare pro informace o lecbe a pro pripadne vystaveni neschopenky. Dekujeme, KH

("To Alexander B. (DOB XXXX): A COVID-19 infection has been detected in you. Please fill the self-tracing form at https://covidlab.cz (code 3pr-999-1zc) and inform all persons with whom you were in close contact during the last 2 days.before the symptoms had manifested themselves or you got tested. Do adhere the ISOLATION rules at https://covid.gov.cz/poz until DD.MM. Afterwards, do wear a respirator (in children under 15 years of age, a face mask is sufficient) for the following 5 days when meeting other persons. For further information regarding the therapy and to get a sick note, please contact your GP. Thank you,Czech Public Health Service")

If you need your electronic sick note also for your isolation, please contact your GP via phone, he/she should be able to read it and extend its validity appropriately. Since you may leave the isolation not earlier than 2 days after the symptoms have faded away, such an extension can be performed repeatedly.

Important: If you do not have a PCR test referral, then

  • if you are fully vaccinated, semi-vaccinated, belong to persons in which vaccination is contraindicated (this must be proven by a physician) or have not yet reached 18 years of age, you will get 5 tests a month paid by your health insurance carrier
  • if you do not belong to any group mentioned above, you will have to pay for the test yourself; the price is currently capped at CZK 814 (page in Czech only).

Quarantine rules

Getting back to work

Should no symptoms have manifested themselves in you during the 5 days of your quarantine, you may get back to work upon its end. To ensure a safe return

  • you either undergo a rapid antigene test using a self-test kit at your workplace. If the test results negative, you may begin your job as usual (if it results positive, you will proceed just like you did in case of your previous positive antigene test result), or
  • during your quarantine, you undergo a PCR test. Should it result negative, you can present the respective certificate to your employer; you also can do this - if applicable - before the 5 days have elapsed. Thus, you can get back to work earlier than 5 days after your symptoms have faded off.

How to proceed as an employee (in Czech only)

Employers

The testings have to be carried out twice in a week, or every 3 to 5 days using a rapid antigene self-test kit provided by the employer (self-employers have to provide the kits by themselves).

Should an employee not be present at his/her workplace on a testing day, he/she will get tested the day he/she returns to his/her workplace.

A list of certified self-test kits can be found at the State Institute for Drug Control website (in Czech only) or in the public area of the Medical Devices Registry website (in Czech only). Kits not listed there are not allowed for use.

Information on the COVID-19 Self-Testing Support Program (who is eligible, how to apply, etc.) can be found at the samotesty-covid.cz website (in Czech only).

Employers are also obligated to keep record of the testings for checking purposes. The scope has to comprise

  1. the testing dates,
  2. names and surnames of the employees having been tested, incl. dates of their birth,
  3. their health insurance numbers,
  4. their health insurance carrier names as well as their testing results.

The records have to be kept for 90 days since the testing.

Furthermore, employers are obligated to report those of their employees whose tests resulted positive to the nearest regional public health service office. This obligation is filled by entering the dataset of the respective employee into the samotestovani.uzis.cz web app, see "Positive test result" below.

Negative test result

In case of a negative test result, an employee may continue working as usual, provided he/she adheres to the preventative measures. Subsequently, he/she will undergo the next testing on a day set up.

Positive test result

Employers have to report their employees whose tests resulted positive to the nearest regional public health service office. To do so, they have to log into the samotestovani.uzis.cz web app (in Czech only) using their Data Box login data not later than 24 hours after the testing of the respective employee. After reporting, the respective employee will get quarantined and if the employee and his/her employer have agreed upon that (and noted that agreement in the appropriate form!), also an electronic sick note for him/her will be issued. This occurs entirely automatically, the employer only has to fill the report form properly.

Complete illustrated user manual on how to fill the report form (in Czech only)

Important:

  • no data box message is sent, only the Data Box login data serve as login credentials (similarly, for instance, to filling in the tax return)

The data needed to fill in are:

  • the testing date,
  • the employees' name and surname,
  • their dates of birth (for foreigners, the date of birth also serves as the personal identification number)
  • their personal identification number
  • their health insurance carriers
  • their phone numbers

In case of more positive testing results, each entry has to represent one single employee (i.e., a batch upload is not available).

Important:

The Data Box login data constitute the one and only login option for the web app. A Data Box can be created at a Czech POINT or even online (if you have a NIA user profile - via BankID, MojeID, eObčanka or the eGovernment Mobile Key). If you create a Data Box via a NIA profile, you will get the login data immediately. More information on creating a Digital Identity (NIA) can be found at chciidentitu.gov.cz (in Czech only).

When an employee refuses to get tested

If an employee refuses to get himself/herself tested, his/her employer is obligated to report this without any undue delay to the respective regional public health service office (within the area of which the employer's work location lies). The employer is as well obligated to ensure reducing meeting of the employee in question with other employees to the least possible extent.

If an employee refuses to undergo a test, it constitutes a contravention pursuant to Section 92n, paragraph 1, subparagraph b) of the Public Health Protection Act - a violation of the obligation stipulated in Section 80, paragraph 1, subparagraph g) of the Public Health Protection Act, to protect the health of natural persons during an epidemic. From the labor right point of view, it constitutes a violation of obligations derived from the legal norms governing the work carried out by that employee pursuant to Section 52, subparagraph g) of the Labor Code. Thus, it is an example of misconduct that may lead even to an employer-sided dismissal of that employee, since an extraordinary measure issued by the Ministry of Health can be assigned to "other measures" employees are obligated to adhere to, provided they got familiarized with them by the employer, as set out in Section 301, subparagraph c) of the Labor Code. An employee who has refused to get tested may continue working at his/her workplace, however, under stronger circumstances.

A case of an employee deliberately violating his/her obligations set out in an extraordinary measure issued by the Ministry of Health, e.g. refusing to wear a respirator or not maintaining a safe distance also constitutes a violation of obligations derived from the legal norms governing the work carried out by that employee pursuant to Section 52, subparagraph g) of the Labor Code. Additionally, the employer can expel such an employee - in that case, the employee is not entitled to claim his/her wage or wage compensation benefit for the work time lost.

For the obligations of an employee, see "When a person refuses to get tested" above.

An employee returning to his/her workplace after a positive self-test result

After the 5 days of the employee's quarantine have elapsed, the employer is obligated to carry out a new test. According to its result, various processes apply, see above.

An employee may get back to his/her workplace earlier than after the 5 days of his/her quarantine have elapsed only if he/she proves a negative PCR test result (if, for example, an employee undergoes a PCR test 3 days after he/she had been quarantined, this test results negative, and he/she proves it, ideally using the Tečka (Dot) app, he/she may get back to work).

Preventative and routine measures at the workplace

COVID can seriously affect employers, employees, and customers...

  • by employees absenting at their workplace (due to isolation, quarantine or caring of a family member)
  • by a decrease of the number of customers in retail stores, restaurants, sport and cultural facilities, etc.

... let's prevent it from spreading!

Do not rely only on this mandatory testing of your employees. Do set up appropriate measures at your workplace, check regularly whether they are adhered to, and protect in this way the health of your employees as well as proper operation of your company.

What should not be forgotten:

  • to communicate with your employees and colleagues as well as explain the meaning of the particular measures at your workplace
  • all persons with (visible) symptoms of any viral disease - be it a common cold or a flu - should stay home, if these symptoms appear while at workplace, that person should go home and contact his/her GP
  • all employees present at a workplace have to wear at least a FFP2/KN95 respirator without exhalation valve, if they are not alone in a room
  • if remote work for your employees is applicable - go for it!
  • to let meetings take place online and to use phones, video calls, chat, etc. to the most possible extent, in turn, to reduce personal contacts as much as possible
  • cloakrooms, smoking rooms, office canteens, cafeterias and break rooms are very risky regarding the virus spread - do not forget to maintain a safe distance while not wearing your respiratory tract protection article (e.g. while consuming meals and beverages)
  • to avoid physical contact with others (e.g. handshakes, hugs, kisses, etc.)
  • to ventilate the workplace regularly and thoroughly or to use a high-quality air conditioning/ventilation system (to prevent mixing of inside air with that coming from outside), table (or similar) fans that just move the air that came previously in should on absolutely not any account be used
  • if possible, try to separate your office employees from those in an open space (using dividers etc.) and your employees from your customers (using windows to receive orders, drive-in etc.)
  • if possible, try to alllow employees having been in a close contact with a positive tested person to work remotely, if this is not possible, do focus on adhering to the epidemic measures set up in your company
  • to ensure availability of a sufficient amount of hand sanitizer at all workplaces
  • to disinfect all frequently used surfaces regularly (door handles, light switches, armrests, but also writing instruments, computer mice, phones, etc.)

How to proceed as an employer (in Czech only)

Frequent questions about this topic

How often will I have to undergo a test?
What to do if an employee refuses to get himself/herself tested?
How long will the testings take place?
How will the recent testings be subsidized?
What is the difference between isolation and quarantine?
How long does the quarantine last?
How long does the isolation last?
Do the quarantine measures apply also to vaccinated persons?
Do I have to wear a respirator or other respiratory tract protection article after my isolation has ended?
How about the nationwide screening testings in schools?
Do members of preschool/kindergarten staff have to get themselves tested?
Do members of vocational school staff have to get themselves tested?
When will the electronic sick note be issued for me if I get quarantined after a testing at my workplace?
How long will my electronic sick note be valid?
Who is obligated to ensure carrying out the testings in case of temporary work?
Are the testings mandatory also for employees who signed a contract for work or an agreement to complete a job with an employer?
What to do if a self-employer has no Data Box?